HR Administrator

The HR administrator has several different responsibilities:
– Financial: he/she oversees financial, budgetary and accounting management for the base (or the mission for its coordinators) so as to ensure proper use of funds and transparency of management.
– Human Resources: he/she supervises administrative matters for expatriate personnel, helps to define the human resources management policy for national personnel and ensures this is properly followed up.
– Administration and Legal: he/she makes sure that the administrative organization in operation is coherent, that local legislation is complied with and that the legal framework is taken into account.

To qualify for this position, you will need previous professional experience and accredited training relating to the role. The successful candidate must also be thorough, open-minded, and able to listen to others and reach out to them, as well as demonstrating firmness – not rigidity – and the ability to supervise teams.

Delivers financial, budgetary and accounting management for the base or the mission

The administrative coordinator writes the operational strategic plan as a finance plan, so as to secure the mission’s financial equilibrium. This includes monitoring procedures and tools, establishing the mission’s provisional budget in conjunction with the Head of Mission and project managers, and developing the analytical accounting plan in tandem with head office.

Other key duties:
– Produce and review the dashboards required to monitor the mission’s finances.
– Put forward budget adjustment proposals.
– Set up an internal system for controlling expenses/expenditure and ensure that this is properly monitored.
– Organize the monitoring of accounts, plan expenditure and establish the cash flow forecast in conjunction with teams
– Communicate fund transfer requests to head office.

Delivers human resources management in terms of administration and management for expatriate and national personnel

The administrative coordinator defines the HR policy for SOLIDARITÉS INTERNATIONAL in the country for the entire team of national personnel: salary scales, internal regulations and procedures / social policy / drawing up of employment contracts / definition of administrative procedures / and first and foremost career management for national staff (assessment, training, promotion, mobility, etc.).
He/she will be required to develop team management support tools (recruitment and interview assessment grids, etc.) and support the recruitment process.
The HR role may be split, depending on the scale of the mission.

The HR administrator is responsible for implementing this policy and these rules at base level.
Expatriate management is more of an administrative matter, as it essentially involves registering with embassies, managing per diems and advances, and organizing travel (flights/breaks/visas, etc.).
As with all expatriate and national HR, he/she helps to promote health among national employees and ensures that proper administrative follow-up is carried out for all medical evacuations.

ENGLISH (DEPENDING ON THE COUNTRY)

– Can be easily and unambiguously understood, both verbally and in writing.
– Easily understands the people he/she is speaking to.

IT

– Proficient in basic IT functions (Office).
– Proficient in computerized communication tools (email, internet, communication software, etc.).

FrENCH

– Has excellent writing skills in French.
– Speaks fluently in public and with his/her contacts.

INTERPERSONAL SKILLS

– They are the same as required for any field position:
– He/she must demonstrate adaptability and flexibility, reliability and firmness, as well as discernment and initiative.
– Common sense is however your key tool, along with empathy, listening skills and tpersuasiveness.